LFMX

A cornerstone of the LawFirm Matrix is its streamlined expense-report workflow, which eliminates the cat-and-mouse routine once required to keep the books compliant. Previously, accountants had to send repeated emails just to pry receipts, explanations, or basic documentation from attorneys. Now, attorneys can submit expenses through a frictionless interface, while accountants receive structured, real-time data—creating a direct, audit-ready channel of communication for every outlay across the firm.

Within the LawFirm Matrix, the expense-reconciliation flow begins when an attorney logs in and uploads receipts or mileage details directly to their matter’s dashboard; mandatory fields and inline validation ensure each entry is complete before it can be saved. The platform instantly routes the submission to the designated accountant’s review queue and triggers context-rich notifications—eliminating the previous email back-and-forth. From the accountant’s workspace, line items appear alongside firm policy flags (e.g., missing justification or out-of-policy amounts), enabling rapid triage. If clarification is required, the accountant clicks “Request Info,” which opens a threaded comment panel tied to the specific expense; the attorney receives an in-app alert and a consolidated daily digest email, and may respond with attachments or explanations without leaving the record. Once reconciled, the accountant marks the item “Approved,” automatically updating the attorney’s reimbursement status and posting the transaction to the general ledger. This closed-loop interaction streamlines compliance, shortens reconciliation cycles, and provides both roles a transparent, audit-ready history of every exchange.

The LawFirm Matrix employee dashboard was designed to give firm owners and leadership an always-up-to-date, 360-degree view of attorney performance. It surfaces precise metrics on billable and non-billable hours, tying billable totals to client invoicing and using non-billable time to justify related expenses and flag work not yet billed. By combining these hour-based insights with fully loaded employment and overhead costs, the dashboard translates individual effort into net profit, letting executives track financial health—and each attorney’s contribution—at a glance.

The Cash Dashboard offers the same bottom-line clarity as the employee view but focuses on the firm’s cash flow in motion. It opens with an aggregate ledger of historical transactions across every account, then lets accountants drill into categories, client-linked charges, or a single account’s activity. Within each entry, they can flag or approve the expense, add threaded comments for context, and watch the reconciliation roll straight through to updated cost and profit metrics. Tabs mirror this flow—expenses, fully loaded costs, and realized profit—so finance teams can walk from raw transaction to firmwide impact in a single session.

It came to our attention that once these fundamental data capabilities were in place, we could predict future transactions and balances based on historical data. By labeling “Historic” in the timeframe selection, we intended to add the ability to toggle future predicted transactions.